Geofence time tracking enables businesses to use innovative technology and save money, all while creating a simplified time tracking experience for employees. With benefits such as reducing time theft and saving time on job costing and payroll processing, geofence time tracking is revolutionizing many different industries.
Picture this: You are ready to begin another work day, only to realize that team members are late to the job site, again. With too many other job elements to manage, remembering to track employee time may be too much to handle.
Enter geofence time tracking, a solution that allows you to set your own parameters for when employees can clock in and use accurate data for many administrative tasks as well.
What Is Geofence Time Tracking?
Geofence time tracking means that employers can set a specific, secure perimeter around a job site or work location, such as an office building. Employees will only be able to use time tracking software within a specific area. Geofence time tracking software can vary, from basic models to more advanced systems with a plethora of features.
The Benefits of Geofence Time Tracking
There are many key advantages to geofence time tracking. It is important to understand the benefits for both managers and employees, so this type of software can work for every level of the company.
Better Workplace Security Solutions
With new technology developing at an exponential pace, there are also more opportunities than ever for fraud. While physical security features, such as employee access cards, keep a work environment safer, they are not a one-size-fits-all solution. It is all too easy for a criminal to swipe a card and use it to enter a secure work space.
Smart badges technology and time tracking software integrated into devices make it more difficult to steal an employee’s identity for financial or competitive benefit.
Simplified Payroll Processes
When it comes time to do payroll, the last thing you need is to find that employees have missing time. Tracking down employees and prompting them to fix errors can be difficult or impossible. Estimating their hours could lead to cases of time theft if they were not actually working as long as they claim.
Geofence time tracking provides automated solutions that send information over for payroll in a snap. Noting when an employee enters a worksite and when they leave is more accurate than relying on employees to clock in and out for every shift.
Increased Employee Timeliness
When pay is tied to physical presence, employees have more of an incentive to show up on time. Additionally, geofencing makes “buddy punching,” or relying on a coworker to clock in and out on an individual’s behalf, nearly impossible.
Accurately Estimate Job Costing
Job costing is difficult when there are many moving parts for a specific project. However, automated time tracking is one way to free up your bandwidth for other tasks that require attention.
Geofencing software offers insight into job hours, providing a more accurate estimate for timelines and budgets. You can also see who is on-site at any point in time, making it easier to bring in more employees if needed.
What Is the Best System for Employee Time Tracking?
The ideal time tracking system can vary depending on your business model, how much you are willing to spend, and more. Ultimately, it comes down to the needs of your business. It is important to find software that provides features specific to your industry, without unnecessary add-ons that can cost more money.
Before choosing an employee time tracking solution, make sure to compare a few different options. Make a list of must-haves and preferred features. Check out online reviews and ask employees about what they would prefer in a time tracking system, to create a culture of transparency and accountability.
Frequently Asked Questions
Is Geofence Time Tracking Legal?
Yes, but only when companies use it for business purposes. To navigate the legal landscape of geofence time tracking, it is important to be transparent with your employees and inform them of the types of software you will be using to accurately track time.
Specific laws surrounding geofence time tracking vary by state. Before you choose workplace security solutions, make sure you understand the legal requirements of your state, as well as which behaviors are prohibited.
One of the best ways to avoid legal complications is to install geofence time tracking software on work devices only. When employees use personal devices for work purposes, it can muddy the waters and cause problems down the road.
What Is the Future Outlook for Geofence Time Tracking?
The main goal of future innovations for geofence time tracking is automation. Companies want to make it easier than ever for employees to seamlessly track their time, without having to rely on physical compliance.
For example, geofencing can be further streamlined by automatically clocking employees in when they enter a designated area, such as a building or a work site. Automation prevents costly errors that can impact payroll processes.
Accurate time tracking will further help companies with job costing. Construction companies can save money when estimating the total cost of a project because of more streamlined tools to estimate the amount of work needed.
How Can a Business Implement Employee Feedback for Time Tracking?
Employee feedback is crucial for businesses that want to cultivate trust within the workplace. Ask employees what they would like in a time tracking solution, and try your best to integrate those features when appropriate.
Encourage anonymous feedback as well. Give employees a safe platform to express their concerns regarding the time tracking software.
Try TimeTrak Systems for Innovative Workplace Security Solutions
Geofence time tracking provides employers with opportunities to streamline operations and keep more accurate time records. With this guide, you can determine if geofencing is the right system for your time tracking needs and begin to reap the rewards of this unique feature.
TimeTrak Systems has spent over 40 years perfecting our business model so clients can have the absolute best experience. We have experience with many different industries, and we are constantly innovating to accommodate changing technology.
Are you ready to experience the TimeTrak difference? Sign up today!
